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Destiny Procedures and Yearly Workflow for Library Media Centers
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Destiny Procedures and Yearly Workflow for Library Media Centers
Destiny Procedures and Yearly Workflow for Library Media Centers

Destiny Procedures for School Sites

Destiny is the Library Management System that all schools in the district use to check out library materials, textbook materials, and other resources in the school.  

All materials that are in teacher's and staff classrooms and assigned spaces should be checked out and annually renewed.  This includes all of a staff member's mobile equipment.  In some cases staff will have materials issued to them from the central office and these materials need to be renewed annually.  The media specialist should contact district Media Lead Teacher to make sure this happens.

 

Records in Destiny

  1. District creates all resource records in Destiny

  2. Vendors provide all book and material records in Destiny

  3. Original cataloging needs to clear the district office


Circulation in Destiny

  1. Recommended Circulation periods and amounts for staff and students

  2. Recommended notification of overdues

  3. Reporting and Collecting for Lost, Stolen, Strayed Materials, Damaged Books and Materials

  4. Use district recommended guidelines for interlibrary loan


Using Destiny to Maintain the Collection

  1. Use district material selection policy for purchasing of resources (Policy 6411a in collection)

  2. Use district recommended ordering procedures - Follett, Mackin, (wiki)

  3. Use district recommended catalog processing procedure

  4. Complete analysis of collection by December of each school

  5. Work on inventory (complete inventory every three years) (Collection Development: Inventory in collection)

  6. Use district recommended guidelines for periodicals, ebooks, etc.

 

LMS Workflow


Start of Year- Sept

check in summer school and staff equipment and resources- create reports and share with admin

share media center policies and procedures with staff, students and admin

    post in conspicuous areas

set calendar and circ settings (fixed date and ceiling date)

district responsibility

send out monthly reminders of procedures to site staff

building responsibility

 

plan for ongoing inventory during the school year (recommended full inventory

every 3 years - use Library Maintenance Sheets) in collection

overview of previous year’s circ records and set goals for the year

share with principal statistics on lost, stolen or strayed items

send out overdues to staff and students

           prepare to checkout textbooks to students
           create barcode lists, labels, etc. for elementary checkouts

post materials return policy on webpage and in parent newsletters (at least twice),

etc. by September 15th

        example: http://henry.mpls.k12.mn.us/lost_or_damaged_materials_notice


Start of Year- Oct
          update students, load in student pictures
          
School Year Management- Nov
      use Destiny reports for Report Card (elem)
      use Destiny reports to report 1st quarter circ statistics to stakeholders (K-12)


School Year Management -Feb  
    I Love to Read Month activities
    African-American History Month Activities

School Year Management-Mar
    Women’s History Month Activities

End of Year Management-Apr
    use Destiny to generate senior overdues - 9-12
    use Destiny to begin returning materials overdue throughout year K-12   

End of Year Management-May
    use Destiny to generate senior overdues - 9-12
    use Destiny to begin returning materials overdue throughout year K-12    

End of School   

Run reports and share with admin on lost, stolen and strayed equipment
Submit all revenue collected to the designated clerk and submit total to the End of Year Google Form

Reflect on achievement of goals set at beginning of year and report on End of Year Google Doc Form

Report Status of Inventory for the Year (recommended complete inventory every 3 years)

Complete End of Year Google Doc Form